Fast contractor setup
Add contractors and request W-9s in a few clicks. Securely store contractor details—no Melio signup required from them.
Manage 1099 contractors
Handle W-9s and 1099s without the stress.
Manage all your contractors and vendor bill payments in one place, while automated W-9 collection and streamlined 1099 handling1 keep everything organized and tax-season ready.
Automate your W-9 and 1099 workflow
Effortless compliance
Request W-9s upfront and easily sync with Tax1099 to make end of year filing a breeze.
Always in sync
Keep your books perfectly accurate with automatic, two-way integration for QuickBooks and Xero.
Be tax season ready year round
Stay on top of every W-9
Securely request W-9s online, individually and in bulk. Track missing submissions, send reminders, and stop wasting time on printing, chasing, or manual data entry.
Centralize existing W-9s
Upload existing W-9s and we’ll automatically extract the data for quick edits and approval. Use automated TIN matching to validate forms and keep records compliant and tax-ready.
Check your tax season readiness
Use the W-9 & 1099 tab in your dashboard to quickly spot “pending” or “not verified” W-9s, take follow-up actions, and sync to Tax1099, helping you stay organized ahead of tax-season deadlines.
Manage every payment in one place
Pay vendors and 1099 contractors in one workflow—no more juggling tools. Melio’s dashboard gives you full visibility into upcoming bills, reduces manual tracking, and keeps things organized.
Take control of your cash flow
Pay your way, on your terms. Use your card to hold cash longer or pay by ACH, while contractors choose how they want to get paid and receive funds on time.
FAQ
You can pay by ACH bank transfer, credit card, or debit card. Your contractors—U.S. or international—can choose to receive funds by ACH or paper check, and they don’t need a Melio account to get paid. Simply upload a vendor to Melio and mark them as a 1099 contractor.
You can also speed things up when timing matters. Send instant or same-day transfers, or choose a trackable fast check that arrives within 3 business days or even overnight. Learn more about fast payments through Melio.
No, contractors don’t need a Melio account to submit W-9s or get paid. They’ll receive email updates for every step of the payment process—scheduled, sent, and delivered—so they can track payments without signing up. If they do choose to create an account, they can send invoices directly through Melio, making it easier for you to track and pay them.
Start by adding the contractor as a vendor. Enter their details, select the option to request a W-9, and Melio will email them the form to securely complete electronically. You can also upload an existing W-9 directly. Once their info is saved, you can pay them and track everything in one place.
Learn more about how to request a W-9 form from your vendor in Melio or e-file a 1099 form with tax1099.com sync.
You’ll need to collect W-9s from contractors and vendors that are considered a self-employed individual or business providing services to your company. Otherwise known as 1099 contractors, these are:
- Not a regular employee
- Paid per project or service
- Responsible for their own taxes
- Typically works with multiple clients
- Receive their payments without their taxes being withheld
To request a W-9 from them, simply open the Vendors tab in your Melio account, open the vendor’s details, mark them as a 1099 contractor, and request their W-9 (or upload one you already have). Once their W-9 is on file, you can include them when you e-file your 1099s.
Yes, Melio automatically calculates annual payments made to your contractors who meet the 1099 threshold. However, a contractor or vendor is only included in your 1099 filing calculation if their W-9 forms are complete and up to date.
When you sync your Melio account with Tax1099, only contractors/vendors with verified W-9s are included. You can filter vendors by W-9/tax status to see which forms are pending or unverified. Vendors with incomplete W-9s won’t have their payment data synced—even if they meet the 1099 threshold—which could result in an incomplete filing.
To ensure all your vendor data is included, you must resolve any pending W-9 forms before starting the sync. This article explains how to make sure all forms are up to date.
Simply send a W-9 request to your vendor, or upload a completed form directly to your account, right in your Melio dashboard.
For step-by-step instructions on requesting a W-9 from a vendor, see this guide.
Unlimited, Boost, and Core users can easily e-file 1099 forms using Melio’s sync with Tax1099*. To learn more about this, please see our 1099 e-filing with Tax1099 guide.
* Standard Tax1099 fees apply
If you are a Go user and wish to use this service, upgrade your plan to sync with Tax1099.
W-9 form requests are available on the Unlimited, Boost, and Core plans. If you’re on the Go plan, you can upgrade your plan to access this feature.
