Map your Melio transaction fees exactly where they belong in QuickBooks
Transform messy fee tracking into organized, audit-ready records with Melio's fee mapping feature that puts you in complete control of where transaction costs appear.
What you’ll learn in this video
How transaction fee mapping solves your bookkeeping challenges
- Eliminate uncategorized expenses: Stop having Melio transaction fees automatically land in generic “Uncategorized Expense” accounts
- Gain complete control: Direct fees to specific QuickBooks accounts that match your financial reporting structure
- Maintain clean books: Keep your accounting organized and audit-ready without manual adjustments after each payment
How to set up transaction fee mapping
- Access transaction fee mapping: Navigate to Settings, then Sync & Import to find the transaction fee mapping section for QuickBooks Online users
- Choose your destination account: Select from your existing QuickBooks chart of accounts where you want Melio fees recorded
- Create custom categories: Set up purpose-built accounts like “Melio Service Fees,” “Payment Processing Costs,” or “Online Bill Pay Charges”
- Customize for your business: Create entirely new accounts in QuickBooks if you need total control over your financial reporting structure
How the automated mapping works in practice
- Process payments normally: Create bills, enter vendor details, and select your preferred payment method as usual
- Let Melio calculate fees: View transaction fees automatically calculated based on your chosen payment method
- Schedule with confidence: Use “Schedule Payment” or “Pay Now” knowing your fees will sync to the correct QuickBooks account
- Enjoy seamless syncing: Watch as payments and fees automatically appear in their designated accounts without any manual intervention
How this upgrade improves your financial operations
- Streamline your workflow: Eliminate the need for manual adjustments or reclassifying transaction fees after payments
- Enhance reporting accuracy: Ensure your financial reports reflect true payment processing costs in the categories you’ve chosen
- Maintain audit readiness: Keep your books properly categorized and ready for review without additional cleanup work
This content is for informational purposes only and should not be considered financial, legal, tax, or accounting advice. Melio does not provide professional advisory services. Always consult a qualified professional before making financial or business decisions.
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